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Setting up a Meeting Room - Ideas, Inspiration & Check Lists

Whether you’re setting up a meeting room for the first time or you’re ready to take your meeting room to the next level, we wanted to share a few of our essential meeting room products and must haves. Plus new and inspirational ideas to create a space for those ahh-haa moments! We’ve included lots of handy links so you can click on our product list and browse our meeting room essentials! 

First, let's start with a few meeting tips, so your precious time is productive, collaborative and everybody stay's on track!

  • Decide if you really need the meeting

  • Create a plan and structure to your meeting

  • Establish your objectives and the key outcomes you want to achieve 

  • Publish and distribute the agenda points to your audience a couple of days before the meeting

  • Set Up and arrange the meeting room so everybody is comfortable 

  • Check all of the equipment and technology is working and ready to go

  • Start on time, keep on track, sum up and finish on time

  • Encourage creativity!

  • Expect the unexpected - Allow some time for general chit chat

  • Publish and distribute summary and outcomes after the meeting


Office Supplies to have on hand

White Board Markers  Flip Chart Markers Multi Coloured Markers Note Books Pens Portable Flip Charts   Post it Notes  - Various colours and sizes Tote Tray


Meeting Room Furniture

Appropriate Table or Modular Meeting Tables Comfortable Seating Credenza Inspirational Wall Art



Presentation Products to Write On

Glass Boards Mobile White Boards Wall Mounted White Boards Flip Charts Post-it BIG Notes









Meeting Room Technology and Equipment

Power , Data, and USB Charge Hubs Built In Power Box Correct cables and cords for visual, sound, power and data  Big screen Monitor Projector, Projector Screen Video & Phone conferencing Technology


Watch this fun video How conference call meetings usually work out

Keep them fresh

Water Bottles Glasses Mints, Lollies or Chocolate Coffee Machine Ceramic Cups Glasses Coasters Napkins Bowl of Stress Balls (stop those fidgety pen clickers!)

Watch this fun video Have you been to a meeting like this?

Direct Office Products Depot is the ultimate destination for everything your workplace could need. Our team are passionate and dedicated to giving you a level of service you simply won't find anywhere else. With valuable expertise behind us in providing our customers with a total solution for your office environment, we aim to build a true business partnership with a more personal, agile and flexible way of working. Direct Office Products Depot offer a complete range of products to fulfil your business needs, our promise is to provide you with the best range to suit your needs, supported by brands you can trust at prices you can afford.